By: Denile Doyle
Most of us have planned an event at some point in our lives — a birthday party, baby shower, graduation party or another event you’ve organized from start to finish. You executed every single detail, all while stressing out over said details. Planning an event involves managing, coordinating and of course, setting up for the event which can be an extensive task on its own. What if there was a way you could avoid driving yourself crazy while planning an event? Here are five reasons why you should hire a professional event planner for your next big event:
1. It’s Cost-effective
Sometimes we have elaborate ideas for out event that are fabulous in theory but would potentially become a hot mess when executed. An event planner will tell you that before you spend money on a big idea that just isn’t worth it. He or she will save you money by telling you where you should spend and where you should save. Your planner will also ensure you stay within your budget when unexpected expenses arise. If you’re planning an event solo, you might not realize that you’ll be charged additional service fees if it rains or an upcharge fee for unused cocktail napkins, but an experienced professional will know what other atypical costs might come up.
Any experienced event planner knows that details matter. Part of an event planner’s job is making sure all the details are covered. A good planner will stay on top of big and small details and consider everything you could possibly need on event day. Your planner will go over all the details with you and you’ll probably be amazed at his or her ability to think of details you yourself hadn’t considered. An event manager who’s the right combination of creative and thorough will guarantee your event runs like a well-oiled machine.
3. Time Management
Event planners are accustomed managing events within different schedules. Event planning is a full-time job ... like the one you still need to devote 40+ hours a week to, while you plan your event. Instead of devoting all your lunch breaks, evenings, nights, weekends, and any other non-work time to planning and organizing, leave it to the professional. Your planner will take care of things while you marvel at their time-management and organizational skills.
Your party planner may as well have a PhD in logistics, since all event professionals excel in this area. Researching venues, booking suppliers, vetting caterers, coordinating equipment rentals ... these are things your planner can stay on top of, so you don’t have to. Event planners often have industry connections for just about anything you want to include in your event. If your planner knows people in the biz, it will save you time and money. You can feel confident that you’re dealing with reputable vendors that your event manager already has a relationship with, and you’ll save money with special insider discounts.
5. Forget the Stress
Planning an event can be stressful. It seems like you don’t have enough time to do everything, and by the time you’re finished putting it all together you’re too exhausted to enjoy the fruits of your labor. When you hire a professional event planner, you’ll definitely have time to enjoy your event and avoid feeling overwhelmed because you’re handling too many things. On event day, leave all the managing and scrambling around to your event planner. Their efficient organizational skills will save you time and stress so you can enjoy your event with your guests.