CHECKLIST TO CHOOSING YOUR EVENT VENUE

Author: Julian Macleod


Having to organize a program is one thing you will find yourself doing either now or later. However, the success of your program is predetermined by the effort you put in preparation. While some people focus more on some aspects of planning and take less cognizance of other aspects, you must understand that every planning process must be carefully balanced. A very important aspect of #eventplanning is the venue. If you do not carefully choose your venue, and your guests seem very uncomfortable, the purpose of your event may not be well felt. Before the program starts, the venue itself sets the mood and tone of activities. Hence, below is a checklist that will help you in choosing your event venue rightly:


1. Size of audience: Before you choose your #venue, you must consider the size of your audience. You would not want to spend on a 1000 capacity event venue when you invite a number less than 300. If however you are not sure, especially if it is an open event, you can add more to the total number you have on ground. Basically do not go beyond the right size as you do not want your audience to feel like you invited more but less came.


2. Location of the event: The location of the #venue should be one that will be best for your guest. Have them in mind. Ensure that the venue is close enough for everyone. If the event will hold within the city, let them feel like it’s within the city and not out of the city. If the venue is too far, they might feel tired before they arrive. However, you might also want the journey to be part of their experience. So based on the event, make the location convenient. More so, the venue must be situated in a location where you can have direct access to the nearest hotel, hospital or restaurant.


3. Cost of the venue: Be ready to negotiate the given price. Before reaching an agreement, you must ensure that the facilities in the venue is commensurate with the amount you are paying. If you are working on a budget, ensure that your budget fits within the cost of the venue.


4. Convenience and Layout: based on the season, determine whether the venue is well heated or cooled. Identify the way the event venue is styled and ensure that it caters for both the able and disabled. More so, work on the layout of the venue. The layout must define your message. Structure the venue in a way that would be convenient for all.


5. Confirm the in-house facilities: Much more than the venue, the facilities must be adequate enough to bring out the essence of the event. The projector, screen, arrangement, style and the lightening must be without faults. Also, you must pay attention to the power source. Ensure that there is a standby alternative.


The success of an event is based on the effectiveness of the plans in place. Let your venue speak for your event.



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